5 Reasons Why I Switched to Digital Planning (And You Should Consider It Too)

Happy Monday! If you follow me on Instagram or have seen some of my recent YouTube videos, you’ll know that about a month ago I switched to digital planning. Let me tell you - as a loyal paper planner for years, this was monumental.

I had tried multiple times to switch to digital but none of the most popular digital planning apps worked for me, so I stuck it out and just put up with the annoyances that come with using paper. About a month ago, though, I finally came across a tool that worked for me, and I’ve since jumped the paper planning ship.

So today I wanted to share with you all of the reasons that I ever even considered leaving paper planning in the first place, and why you might want to leave it, too. Whether you currently use paper or digital planning, hopefully this will give you a little food for thought in the analog vs. digital debate and inspire you to improve your own planning system!

1. I couldn’t carry my planner around everywhere I wanted

Even though my paper planner was relatively compact, it couldn’t exactly fit in your pocket. On the other hand, my phone is always with me, and I don’t even have to think about bringing it. Having my planner on there just made perfect sense.

2. Scheduling meetings was a pain

I can’t tell you how many times people asked me about my availability and I couldn’t tell them because my planner wasn’t with me. It’s a big inconvenience for you and them. My schedule is now on Google Calendar and it’s honestly such a breath of fresh air to be able to check it whenever, wherever.

3. My planner got visually cluttered

It doesn’t matter how organized you are… eraser marks, white-out, cramped writing, and scribbles are just a reality of life. Sure, it’s possible to have an immaculate planner that is a glimmering work of art, but you’ll probably spend more time making it look Pinterest-ready than you will on checking off the items on your to-do list.

4. I couldn’t schedule tasks far in advance

Imagine this: you have a board meeting scheduled in two months and you find out that you’ll have to prepare a handout the night before. If you’re using a handmade planner set-up like I was, chances are that you haven’t even made those pages yet. You could make a note elsewhere but then you’d have to remember to eventually transfer it.

You might not have this problem if you use a pre-printed planner but you still can’t schedule things that are outside of your planner’s range, and that’s just plain annoying.

5. Rearranging tasks was messy

I like to create a “plan of attack” in the morning. I decide what order I’ll do my tasks in so that I don’t have to think about it later, I can just smash through my to-do list. With my paper planner, I would use a pencil to write little numbers next to my to-dos. As you can imagine, this would get very messy, especially because things rarely go the way you expect and then you have to erase and rewrite. Plus, it would take too much effort to deduce what I had to do next from the tiny numbers.


After all these complaints, I know it sounds like I was completely fed up with my paper planner, but all of these were mild annoyances that I put up with because I actually did love my planner. Even my friends loved my planner and always wanted to see it. Not to toot my own horn, but it was pretty ~aesthetic~ and colorful (especially my habit trackers). I used it consistently for over a year and it will truly be missed (a moment of silence).

Simply put, my lifestyle and needs have evolved and digital planning currently suits me far better. So here I am, diving into this digital planning world headfirst. After all, what is life without change?

Now don’t think I would put together a blog post about how digital planning has solved all of my problems and then not explain to you HOW I actually do it. I’ll be covering what app I use and the basics of how I use it for daily and weekly planning in this week’s video, coming out on Friday! I’m really excited because this tool was the first to work for me, so if you’re in the same boat that I was in, I highly encourage you to watch it! You just might find something that converts you ;)

I’m curious - what planning system do you currently use and have you ever thought about switching?

Wishing you all a fantastic Monday!
Beatrice x